privacy policy

Effective Date: January 2026

Gardenstown Holiday Cottages By The Sea understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website www.gardenstowncottagesbythesea.co.uk and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.

This document describes the policy and procedures of Gardenstown Holiday Cottages By The Sea.

By submitting personal data manually or in electronic form to us in connection with the website you give your consent that all personal data that you submit will be processed by us in the manner and for the purpose described below. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.  

Your acceptance of our privacy policy is deemed to occur upon your first use of our site. If you do not accept and agree with this privacy policy, you must stop using our site immediately.

What does this Policy Cover?

This Privacy Policy applies only to your use of our site. Our site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them. We do not guarantee and are not responsible for the privacy or security of such sites, including the accuracy, completeness, or reliability of information found on these sites. Information you provide on public or semi-public venues, including information you share on third-party social networking platforms may also be viewable by other users of the services and/or users of those third-party platforms without limitation as to its use by us or by a third party. Our inclusion of such links does not, by itself, imply any endorsement of the content on such platforms or of their owners or operators, except as disclosed on the services.

What is Personal Data?

Within the  Data Protection Act 2018 (the Act), Personal Data is identified as data that relates to a living individual who can be identified:

• from the data, or
• from the data and other information which is in the possession of, or likely to come into the possession of, the Data Controller, and includes any expression of opinion about the individual, and/or any indication of the intentions of the Data Controller or any other person in respect of the individual.

For the purpose of the Act, the data controller is Gardenstown Holiday Cottages By The Sea.

Information Collection and Use

On any contact pages within the website you have the option to submit personal information to us so that we might send you further information. Depending on the use of our site we may collect some or all of the following personal and non-personal data (please see our Cookie Policy).

• Contact information like name, address, telephone number and email
• Other information pertaining to special offers
• Other information relevant to client enquiries
• Website usage data
• Demographic information, such as postcode, preferences and interests.

How do we use this data?

Collecting this data helps us understand what you are looking from the website, enabling us to deliver improved products and services.

Specifically, we may use data:

• For our own internal records.
• To improve the products and services we provide.
• To contact you in response to a specific enquiry.
• To help us customise the website.
• To contact you directly and send you promotional mailings regarding products, services, offers and other things we think might be relevant to you.

Sharing data

We are committed to protecting the privacy of the user of our Website. We are the sole owner of the information collected on the Website. We will not sell, share, or rent this information to others in ways different from those disclosed in this statement without your consent. In connection with any application, request or enquiry you make, your information will be passed directly to the relevant contact within Gardenstown Holiday Cottages By The Sea.

How we disclose personal information

• With vendors or other third parties who perform services on our behalf (e.g. IT management, payment processing, data analytics, customer support, cloud storage, fulfillment and shipping).
• With business and marketing partners to provide services and advertise to you.  Our business and marketing partners will use your information in accordance with their own privacy notices.
• When you direct, request us or otherwise consent to our disclosure of certain information to third parties, such as through your use of social media widgets or login integrations, with your consent.
• With our affiliates or otherwise within our business, in our legitimate interests to run a successful business.
• In connection with a business transaction such as a merger or bankruptcy, to comply with any applicable legal obligations (including to respond to subpoenas, search warrants and similar requests), to enforce any applicable terms of service, and to protect or defend the services, our rights, and the rights of our users or others.

Your Rights

Depending on where you live, you may have some or all of the rights listed below in relation to your personal information. However, these rights are not absolute, may apply only in certain circumstances and, in certain cases, we may decline your request as permitted by law.

• Right to Access / Know: You may have a right to request access to personal  information that we hold about you, including details relating to the ways in which we use and share your information.
• Right to Delete: You may have a right to request that we delete personal information we maintain about you.
• Right to Correct: You may have a right to request that we correct inaccurate  personal information we maintain about you.
• Right of Portability: You may have a right to receive a copy of the personal information we hold about you and to request that we transfer it to a third party, in certain circumstances and with certain exceptions.
• Right to Opt out of Sale or Sharing or Targeted Advertising: You may have a right to direct us not to "sell" or "share" your personal information or to opt out of the processing of your personal information for purposes considered to be "targeted advertising", as defined in applicable privacy laws. Please note that if you visit our Site with the Global Privacy Control opt-out preference signal enabled, depending on where you are, we will automatically treat this as a request to opt-out of the "sale" or "sharing" of information for the device and browser that you use to visit the site.
• Restriction of Processing: You may have the right to ask us to stop or restrict our processing of personal information.
• Withdrawal of Consent: Where we rely on consent to process your personal      information, you may have the right to withdraw this consent.
• Appeal: You may have a right to appeal our decision if we decline to process your      request. You can do so by replying directly to our denial.
• Managing  Communication Preferences: We may send you promotional emails, and you may opt out of receiving these at any time by using the unsubscribe option displayed in our emails to you. If you opt out, we may still send you non-promotional emails, such as those about your account or orders that you have made. 

You may exercise any of these rights where indicated on our site or by contacting us using the contact details provided below. We will not discriminate against you for exercising any of these rights. We may need to collect information from you to verify your identity, such as your email address or account information, before providing a substantive response to the request. In accordance with applicable laws, you may designate an authorised agent to make requests on your behalf to exercise your rights. Before accepting such a request from an agent, we will require that the agent provide proof you have authorised them to act on your behalf, and we may need you to verify your identity directly with us. We will respond to your request in a timely manner as required under applicable law.

Rights to access to data

Under the Data Protection Act 2018 (the Act)  you have the right to withdraw your consent to us using your personal data at any time and a right to request a copy of personal data which we hold about you and to have any inaccuracies corrected. Subject Access Requests must be made in writing by emailing us at marshallwalkerfarms@gmail.com  We will require two forms of personal identification to be provided.

Security and retention of your data

Please be aware that no security measures are perfect or impenetrable, and we cannot guarantee “perfect security.” In addition, any information you send to us may not be secure while in transit. We recommend that you do not use insecure channels to communicate sensitive or confidential information to us.

How long we retain your personal information depends on different factors, such as whether we need the information to maintain your account, to provide the services, comply with legal obligations, resolve disputes or enforce other applicable contracts and policies.

Conditions of use

Unless stated otherwise, our current privacy policy applies to all information that we obtain from or about you. By using Gardenstown Holiday Cottages By The Sea website you consent to the collection, processing, storage and use of any of your personal information as set out in this privacy policy.

International Users

Please note that we may transfer, store and process your personal information outside the country you live in. Your personal information is also processed by staff and third party service providers and partners in these countries.

If we transfer your personal information out of Europe, we will rely on recognised transfer mechanisms like the European Commission's Standard Contractual Clauses, or any equivalent contracts issued by the relevant competent authority of the UK, as relevant, unless the data transfer is to a country that has been determined to provide an adequate level of protection.

Changes to our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on our site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of our site following the alterations. We recommend that you check this page regularly to keep up-to-date.